How to preserve Zoom cloud recording storage

Due to an unprecedented number of meetings, we’ve exceeded our allotted Zoom cloud storage space. Your help is needed to reduce our usage.

Here’s what you can do 

Visit the Zoom web portal and review your cloud recordings. Next, complete these three steps.

• Download cloud recordings to store locally and then move them to an appropriate storage repository.
• Delete any cloud recordings you have downloaded or no longer need.
• If you record all meetings by default, disable this setting to record only meetings you want to keep or share. 

Instructions for each step can be found on the Zoom Cloud Storage Best Practices webpage.

Will my cloud recordings be automatically deleted or archived?

At this time, we are asking Stanford Zoom users to manage their own cloud recordings. University IT will not delete or archive cloud recordings at the administrative level. However, a workgroup of IT leaders from across campus is developing a Stanford Zoom cloud recording retention policy for future use.  Additional details will be communicated within the next few months as they become available.

What do I need to know about storing downloaded cloud recordings?

You are responsible for ensuring regulatory requirements are met when sharing, downloading, and storing cloud recordings that include Protected Health Information (PHI),  Personally Identifiable Information (PII), or other regulated content.

Meeting recordings that contain PHI should remain in the Zoom cloud. Meetings that contain PII may be downloaded and stored in a repository. 

• Learn about recommended storage options for recordings containing High Risk Data by visiting Collaboration Tools for PHI and High Risk Data. 
• Learn more about reusing content recorded in the Canvas Zoom tool by visiting Recording for Reuse.

Will the cloud recording process change for academic recordings?

Course meetings that are recorded to the Zoom cloud through the Canvas Zoom tool in your course will be automatically imported into the Panopto Course Videos tool. Learn more about how the Zoom-Panopto integration works.

However, in future quarters, videos recorded through the Canvas Zoom tool will be automatically deleted from the Zoom Cloud once Panopto confirms the recording has been successfully uploaded into its ecosystem. Zoom sessions that have not been scheduled via the Canvas Zoom tool will not be affected.

Learn more

For more information, visit the University IT news site.