Stanford University Box: UIT begins scheduled migrations
The ongoing effort to reduce the use of Stanford University Box is entering its final phase. University IT (UIT) is providing a centrally-supported service that can move existing data in your Box account into a new folder on Google My Drive, Google Shared drives, or Microsoft OneDrive.
The information in this article applies to Stanford University Box only. It does not apply to Stanford Medicine Box.
The ongoing effort to reduce the use of Stanford University Box is entering its final phase.
If you have content stored in Stanford University Box, it will need to be relocated to other existing solutions before Dec 1, 2022. The good news is, we’re here to help.
To minimize disruption to your work, University IT (UIT) is providing a centrally-supported service that can move existing data in your Box account into a new folder on Google My Drive, Google Shared drives, or Microsoft OneDrive.
Putting migrations in motion
Not all groups will move at the same time. The UIT project team is actively working with leaders and support groups in schools and departments to schedule group migrations, which will take place between March and November 2022.
Also, we’ve identified a first “wave” of early migrators, scheduled for February 2022. Lessons learned from these first transitions will inform the process for subsequent migrations.
Prepare to move beyond Box
You’ll receive an email notification several weeks in advance when it’s time for your content to relocate. However, you’re encouraged to review your Box account and prepare for the change now. Here are some steps you can take:
- Delete files you no longer need.
- Remove yourself from files you no longer need to access.
- Remove collaborators who no longer need access from files you’ve shared.
- Update external links as explained in the UIT article Update External Sharing Links Before Your Box Migration.
- For more pre-migration tips, review Before You Migrate.
About the automated process
To copy files from your Box account to a new location, we’ll use a third-party software tool that has proven successful in helping higher education institutions manage content migration. How long your migration will take depends on the amount and complexity of the data stored by all users in the group. Some migrations will need a little more time, but most migrations should complete in about one week.
You can continue to work in Stanford Box as your files are copied over. Should there be an issue moving any of your files, you will be contacted.
To learn more about what to expect after your migration, visit the University IT website.