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University Events and Services to be reorganized

STANFORD -- The office of University Events and Services will be reorganized over the summer, with technical services and scheduling functions being shifted to different administrative areas, Director Lois Wagner announced Monday, April 4.

Wagner said the technical service center will be moved to Facilities Operations, where it will report to Herb Fong, manager of labor and grounds. Its employees deliver, set up and maintain audio/video equipment and set up stages for everything from classroom lectures to concerts.

"It's appropriate to combine the technical services with other such services people need to put on events," Wagner said.

The service center had been in Events and Services since 1981, when it was moved from facilities to public affairs. Both the center and the facilities unit are much different now, Wagner said, and because of changes in how facilities is run, the transfer makes as much sense now as the initial transfer did 13 years ago.

In addition, the room scheduling functions and two staff positions will be transferred to the Office of the Registrar, which does academic room scheduling. Those two staffers will report to Associate Registrar Jack Farrell.

"It's a very efficient move, since all the room scheduling will now be done by the same office," Wagner said.

The remaining Events and Services staff will continue to report to Wagner, who reports to Jean Fetter, special assistant to the president. They will oversee all major public events - from commencement to major visits - and the Lively Arts at Stanford performance series. A number of functions that were added to Events and Services as a result of previous budget cuts and the breakup of the public affairs office will be retained, such as running the ticket office at Tresidder and overseeing the Visitor and Guide Service and the University Information service at Tresidder.

One administrative assistant position will be eliminated, Wagner said. In addition, responsibilities among staff may be shifted to reflect the new setup. The changes will begin after Commencement and should be fully implemented by the beginning of the new fiscal year in September, she said. The reorganization was recommended by the same team that recommended the reorganization of what had been public affairs. The ad hoc group included Fetter; Stephen Peeps, associate vice president for development; and Terry Shepard, director of university communications.

The name of Events and Services may be changed to reflect its new responsibilities, Wagner said, though no decisions have been made. All policy oversight for major events will remain under Wagner, as will approval of events and oversight of major events.

As to the popular Lively Arts programs, "We hope to be able to do a little more in that area," she said.



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