Stanford University News Service



CONTACT: Stanford University News Service (650) 723-2558


STANFORD -- Staff and faculty involved in administering research grants can get an update on new developments in this area during an all-day conference scheduled for Tuesday, Sept. 21, at Tresidder Union.

The first to be organized by research administrators themselves, the conference is sponsored jointly by Charles Kruger, vice provost and dean of research and graduate policy, and by Peter Van Etten, chief financial officer. Because of limited space, the sponsors are requesting that those who wish to attend register electronically in advance, beginning Monday, Aug. 30.

The conference agenda includes opening comments by Kruger followed by a general session on changing government regulatory requirements, including changes in the Office of Management and Budget's rule book on research costs, known as Circular A-21. It will conclude with a general session by the associate deans of administration in the schools of Engineering, Humanities and Sciences, and Medicine.

In between those major components, registrants can choose among concurrent sessions on a variety of research administration topics. Those sessions cover conflict-of-interest provisions; health and safety issues; auditing; technology licensing; gifts, subcontracting and cost- sharing; career development; an overview of the life cycle of administering a sponsored project; business practices reports; and cost and rate studies. (Detailed schedule below.)

Conference sessions have been designed for staff members with all levels of administration experience, and interested faculty are also encouraged to attend.

The conference was planned by a group of Stanford research administrators that was initially organized by Patricia Devaney, associate dean of research.

"Stanford research administrators now meet monthly to discuss concerns that cut across departmental lines," Devaney said. "This conference is their way of bringing issues of interest to the broader research community."

Conference co-sponsor Van Etten pointed out another focus of the program. "External regulations, as well as internal systems and processes, are rapidly changing," he said. "This conference will address the new environment for research administration."

There is no fee for the program but, due to space constraints, advance registration is required for the morning and afternoon concurrently running sessions. No registration is needed for the general sessions.

(Participants can register online between Monday, Aug. 30, and Friday, Sept. 17, by using PRISM and following the on-screen instructions after typing PRISM SEL TRAINING REGISTRATION at the Forsythe command prompt.)

The agenda:

  • 8:30 a.m. Welcome by Charles Kruger.
  • 9 a.m. General Session: Regulatory Update. Panelists: Sara Bible of the Government Cost and Rate Studies Office, Joanne Coville of the Controller's Office, Pat Devaney of the Dean of Research Office, Val Mallace of the Sponsored Projects Office.
  • 10:15 a.m. Concurrent sessions:

Conflict of Interest. Panelists: David Korn, vice president and dean, School of Medicine; Steven Boxer, chemistry professor and chair of the committee evaluating this policy; Pat Devaney, associate dean of research.

Conversation with Peter Van Etten. Questions and answers with Stanford's chief financial officer.

Health and Safety Issues. Panelists: Larry Gibbs, associate vice president, director of Environmental Health and Safety; David Silberman, health and safety manager, School of Medicine; Cathy Booth, lab manager, Molecular/Cellular Physiology; Tim Gadus, lab manager, Developmental Biology; John Brauman, chemistry professor.

Audit: Friend or Foe? Panelists: Steve Jung, Stanford Internal Audit; Sylvia Vincent, DCAA (Defense Contract Audit Agency); Mike Schini, Coopers & Lybrand (accounting firm).

  • 11:15 a.m. Concurrent sessions:

Conflict of Interest. A repeat of the earlier session.

Technology Licensing. Panelists: Kathy Ku, director of the Office of Technology Licensing; Luis Meija, OTL senior associate.

Administrative Issues. "Gifts and grants" by Tim Portwood and Cindy Gemignani, Office of Development in the School of Engineering, and Susan Ernst, manager, Grant and Contract Accounting; "Subcontracting" by Charlie Channel, procurement analyst; "Cost-Sharing" by Carol Sparks, manager, Government Rate Analysis, and Val Mallace, senior contract officer in the Sponsored Projects Office.

Career Development. Panelists: Tina Kass and Judith Moss, Faculty and Staff Services.

  • 12:15 p.m. Lunch.
  • 1 p.m. Concurrent sessions :

Career Development. A repeat of the earlier session .

Conversation with Pat Devaney. Questions and answers with Stanford's associate dean of research.

Life Cycle of a Sponsored Project. Discussion of the recently distributed Overview of Sponsored Project Administration with the author, Mike Carey, and University Compliance Support Officer Ann George.

Business Practices Report. Panelists: Kathy Kirchen, sponsored project administration team leader, and other members of this Business Practices team.

  • 2 p.m. Concurrent sessions :

Life Cycle of a Sponsored Project. A repeat of the earlier session.

Conversation with Reed Brimhall. Questions and answers with the director of Government Cost and Rate Studies.

Conversation with Barbara Butterfield. Questions and answers with the vice president for faculty and staff services.

Conversation with Charles Kruger. Questions and answers with the vice provost and dean of research and graduate policy.

  • 3:15 p.m. General Session: Administrative Deans' Viewpoints. Panelists: Anne Gaddy, School of Engineering; John Hughes, School of Humanities and Sciences; David Mendelow, School of Medicine.
  • 4 p.m. Social gathering to conclude conference.



This is an archived release.

This release is not available in any other form. Images mentioned in this release are not available online.
Stanford News Service has an extensive library of images, some of which may be available to you online. Direct your request by EMail to

© Stanford University. All Rights Reserved. Stanford, CA 94305. (650) 723-2300.