Stanford University News Service



CONTACT: Stanford University News Service (650) 723-2558


STANFORD -- Effective immediately, responsibility for compiling the calendar of events that appears in the Campus Report has shifted from Events and Services to the Stanford News Service.

New procedures for submitting entries have been developed to continue this service in an era of shrinking budgets and to conform with the university's Electronic Transactions Policy, which dictates that transactions be conducte d electronically whenever possible.

Starting Sept. 28, items must be submitted using a form available on-line via the Prism system. People who do not have access to this system should either contact an administrator in their department, use a public terminal, or use a terminal that is available at the offices of the News Service, in the Press Courtyard East off Santa Teresa Street near the Old Firetruck House (call 723-2558 for directions).

A Personal Identification Number (PIN) is needed to use Prism; to obtain a PIN, call the CLASS Support Center at 725-8181.

Once in Prism, type PRISM//SELECT PUBLIC EVENTS//ENTRY ADD//CREATE. The system will prompt users for all the appropriate information. This information includes TYPE (dance, lecture, exhibit, etc.), DESCRIPTION, PRICE, SPONSOR, CONTACT PERSON and CONTACT PHONE NUMBER.

Users will also be asked whether this is a weekly event. Rather than having to list weekly events separately, users can simply enter the day(s) and time.

A second screen is for location, dates and times of the event to be publicized. For events that occur a limited number of times, blanks are available for up to 20 different dates and times. For exhibits, opening and closing dat es are taken.

A third screen asks for name and telephone number of the person making the entry. This information need not be displayed in the public view of the file, but is necessary if the News Service or Data Center needs to obtain more i nformation.

Users also are asked whether they want the event listed in the Campus Report or sent to off-campus media outlets.

After a listing is made, it becomes available immediately in the on-line events file. Items received by 5 p.m. on Wednesday will be included, if requested, in the following week's issue of Campus Report.

The main public access for the file is through Folio, where users can search for events using various indexes (date, location, type, title, sponsor). Events are kept in the file for approximately two weeks.

Members of the campus community can still submit information for major events, such as exhibits, lectures and performances, for consideration in the appropriate weekly Campus Report columns. Send such items to Associate Editor, Campus Report, rh.crn or, or mail them to the News Service at mail code 2245. Online submissions and those delivered on a Macintosh disk (Microsoft Word) will be given preference.

As always, photographs or other graphic elements are encouraged. Make sure to write the name and address on the back if return is requested.

All items are subject to editing. Please note that sending items for rewrite by News Service staff does not mean they will appear in the calendar; those entries must be made separately, using the Prism system described above.



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