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Stanford Report, February 25, 1998

Update on flood damage to libraries: 2/25/98

For the record: Update on flood damage to Green, Meyer

This is a statement by University Librarian Michael A. Keller

Green Library East

1. Paging books from the basement has begun for members of the Stanford community. Stack access is limited. Stacks have been "wrapped" to protect collections while construction work is underway, and to keep humidity levels down. Book retrieval can occur only twice daily at present. This week, from Feb. 23 on, we plan to retrieve books more frequently, but our ability to increase this frequency depends partially upon the availability and training of additional staff. Students and others who wish to assist are encouraged to apply for paid work at the SUL/AIR Human Relations Office on the fourth floor of Sweet Hall. As the re-construction contractors complete their work and the temporary dehumidification chambers are removed, we can increase both book retrieval times and the length of time available for retrieval in each session. The waiting time between requesting a book and receiving it should decrease as conditions improve.

Related Information:

2. All the dry wall damaged by the flood has been replaced; spackle and two coats of paint have been applied. Wood molding and kick-plates will be installed shortly. We will then begin work on the telecommunications systems. When that is complete, work can begin on the next item on the recovery list.

3. Once the re-construction work is complete, the remaining books and shelves will be cleaned. We do not expect that this can begin until the third week of March. It will take about a month once started.

4. Bids on carpet replacement should be received next week. Carpet installation will not impede re-opening the basement to readers, but will certainly cause some temporary interruptions later on. We plan to schedule this work after the Spring Quarter and on weekends to minimize inconvenience to one and all.

5. The re-opening of Current Periodicals and Microforms will occur on Monday March 9. We are erecting a temporary corridor for readers to use to get to that service. Meanwhile, we are paging from that location to the main floor of Green. A few microform reader-printers have been re-located to the area outside of the Inter-Library Loan office on the first floor of Green.

6. We expect to re-open the Green basement to readers and occupants of the studies in early May. Until that time, we will have to page books on demand; there should be decreases to the times patrons have to wait for deliveries as our access to the collections improves during the coming weeks.

The Jonsson Library of Government Documents

1. We expect to open Jonsson to limited service on March 9; full reference service, the cd-rom resources, and circulation will be available from that day forward. Books will be paged from the Meyer basement stacks for another week or ten days, at which time the entire facility will be open to all readers.

2. When the Jonsson stack in the basement of Meyer re-opens, we will re-open the South Mezzanine of Meyer to readers as well. Until that time, we will page materials from that location.

Braun Music Library and the Archive of Recorded Sound

1. We expect to re-open the basement stack level of Braun on Monday, March 9.

2. We expect to re-open the Archive of Recorded Sound on Monday, April 6.

Cubberley Library

1. Regular daily paging from the Cubberley Basement Stack began on Monday, Feb. 23. There will be a short period of interruption to this service when the basement floor is re-sealed.

2. Other recovery efforts in the Cubberley Basement will continue for several more weeks. Further information regarding these efforts is available from the School of Education.

Collections Damaged by the Flood

1. A contract has been let to perform the freeze-dry recovery and cleaning operations on the books and other bound items from the libraries; we expect the books etc. to return to Stanford in stages beginning in March. The last recoverable books should be back in our hands in July. Some percentage of the recoverable books will have to be re-bound. This process is expected to add another few weeks to the time of return to the stacks. Books which are irretrievably lost will be re-ordered. Until we know which books are in this condition, we can make no predictions as to when new copies will be in our hands.

2. We have completed a list of all microforms damaged by the flood. Most of these were commercial products which we can re-order. That process is expected to take some months.

3. Bar codes of books immediately preceding and following those taken from the libraries on Feb. 3 will be read next week. We will then run an extraction program which will help us identify those books moved from their usual stack locations (the bottom shelves of Green and Jonsson basements). Books which were temporarily housed in the sort room cannot be easily identified as was explained in the first update.

Furniture, Fittings and Equipment

1. Bids on carpet installation are expected next week. As the carpet has to be manufactured, we cannot predict now when its installation will take place. We will attempt to minimize interruptions to service by careful scheduling of carpet installations in Green, Meyer, and Braun.

2. The SUNet connections in the Green Basement are being "uplifted" from the kickplate level to roughly four feet above the floor. We are replacing the thin-wire network with a 10baseT network.

3. Furniture which can be repaired is in repair now. Furniture to be replaced that was declared a total loss will take more time to obtain. We expect to make some preliminary choices regarding furniture next week. We are contemplating the use of temporary furniture in some locations for some months, perhaps through the summer.

Another update can be expected either when more definite dates for any of the above-mentioned matters are available or when conditions change. Meanwhile, consult the SUL/AIR web-site ( or library service desks for details.

Michael A. Keller

University Librarian;

Director of Academic Information Resources;

Publisher, HighWire Press